There are as many solutions as there are family businesses when it comes to chosing the right family institutions. The following anonymous cases are based on interviews with various families, who kindly enough shared their family governance structures.
Case 1 – ROY FAMILY
Number of Family Members: 9
Number of Family Members active in the Family Business: 3
Industry: Furniture and Interior Design
Family Institution: Family Council
The Roy family business was founded in 1985 by a husband (A) and wife (B) team, together with the husband’s brother (C). Over the years it has become a regionally successful company, expanding the original furniture business to include fully-fledged interior design services.
Today, the second generation is starting to be involved in the business. Next to A and B, C’s son has joined the management team and oversees the warehouses.
A and B’s three children have started to express interest in the business and would like to expand the operations to a neighbouring country. C and his daughter are considering starting another business together.
On advice from a friend, four years ago B started informal family meetings at their house to discuss issues facing the family and the business. One year ago, the second generation expressed the wish to formalise these meetings and set agendas. Therefore, the family formed a Family Council that takes place once a month at the company headquarters. The meeting has a set agenda and the personal assistant of A was tasked with taking the minutes of the meeting. The Family Council has also started taking on the function of an informal board of directors and a shareholder meeting. Based on their experience in the Family Council over the past year, the family has decided that the next step would be to formally separate the Board of Directors from the Family Council and to add non-family directors to the Board.
Case 2 – RAMOS FAMILY
Number of Family Members: 35
Number of Family Members active in the Family Business: 16
Industry: Steel factory in two countries, diversified investments
Family Institutions: Family Assembly, Family Council
The Ramos Steel Factory was founded in 1960 by two brothers, E and F, during a construction boom in their home country. After successfully growing the company, in the early 1980s, joined by their sons, the founders started investing in various ventures, whilst staying strong in their steel core business. Today, E and F, their five children and four members from the third generation are active in the family business. Five third generation members are in charge of managing the investment portfolio. The family has always been very active in charities and has set up several philanthropic foundations, which are currently run by two family members.
Recently, there have been several misunderstandings between two branches of the family, mainly on how to further integrate other members of the third generation. On the family lawyer’s suggestion E and F nominated a team of 4 third generation members to set up a structure for the family to meet and discuss the future vision and steps forward.
The newly nominated team decided to set up a big annual family meeting, which they called “Family Assembly” during which all family members would be informed about news from the steel factory, the investment portfolio, and the charities. At the same time it would set the broad agenda for the family in the upcoming months. The Family Assembly would elect 10 family members from the second and third generation to be part of the Family Council. The Family Council would have an equal representation from each branch of the family and would meet six times a year to discuss important matters, take decisions and implement the family’s vision in the companies and the charities.